Regional Information

This page is available as a Word or PDF file using the Forms link


Highbanks Recreation Area

Letchworth State Park, Mount Morris, NY

Hosted by SUNY Geneseo



NCAA Division III Atlantic Regional Cross Country Championships


DATE:                             Saturday, November 14, 2009


TIME:                              Women’s 6K Race:  11:00 a.m.

                                          Men’s 8K Race:  Noon


Meet Directors:                Mike Woods

                                          1 College Circle

                                          Alumni Gymnasium

                                          Geneseo, NY 14454

                                          Phone: 585-245-5340(Work) 585-733-3081 (cell)

                                          Fax: 585-245-5347



                                          David C. Prevosti

                                          1 College Circle

                                          Alumni Gymnasium

                                          Geneseo, NY 14454

                                          Phone: 585-245-5470(Work) 585-750-8683 (cell)

                                          Fax: 585-245-5347



Co-Meet Director:           Brett Dolan,




Regional entries must be completed and submitted at by each participating institution per the linked instructions.  Regional entries must be submitted via Direct Athletics by 5 p.m. local host time on the Sunday prior to the regional championship (Sunday, November 8th, 2009) (late entries: $100 fine per team, individual, and gender).


ENTRY LIST:               


Monday, November 9th  The host will post preliminary entry lists by 5 p.m. local time.

Tuesday, November 10th – Late entries and corrections must be submitted online to Direct Athletics by 5 p.m.  Late entries and corrections are subjected to a $100 fine per team and gender and must be approved by the Games Committee in a conference call on Wednesday morning.  Schools will be contacted later on Wednesday about their late entries and/or corrections.  No further entries will be accepted after this deadline.




Teams (32 per gender) will be selected to the NCAA Championships in the following manner:

16 teams will automatically qualify (two per region);

16 at-large teams will be selected by the committee to be determined using the published criteria in the championships handbook.  Only the top five teams in each regional will be considered. Forms for the at large entries can be found on the forms page.


Individuals (56 per gender) will be selected in the following manner:

56 Individuals will automatically qualify (7 per region)

All 7 members from the two automatic qualifying teams will be removed from the results and the remaining individuals (not with a qualifying team) will be renumbered to determine individual national qualifiers.


Sunday, November 15, 2009

3 p.m. ET - Championship fields will be posted online – and the NCAA championship meet website.

3 - 9 p.m. ET - Championship entry period via Entries received after 9 p.m. ET shall be considered late but may still be accepted until 11 p.m. ET per Games Committee approval with a $100 fine per team and gender. After 11 p.m. no further entries will be accepted.




The course is on natural terrain in the High Banks Area of Letchworth State Park which is often called the Grand Canyon of the East. The course has many natural boundaries and portions run on protected trails along the gorge. Spikes are recommended since the majority of          the course is on grass and trails. Road crossings are few and brief. Continuous flagging will mark the course. The start and finish are in close proximity and much of the course is spectator friendly.


 The course is considered fast. Runners will experience long, open stretches with flat gradual up hill and gradual downhill running along the way.


Course Records:              6K Liz Montgomery (SUNY Geneseo) 21:10.06

                                          8K Seth Dubois (SUNY Cortland) 25:00.08



The course will be open and available for inspection from noon-6 p.m. on Friday, November 13th 2009.




A mandatory NCAA Regional Coaches' Meeting will take place at 8:00 p.m. Friday, November 13, at the SUNY Geneseo Newton Lecture Hall (Rm. 201).  Failure to attend this meeting will result in a $100 fine.  Light refreshments will be served beginning at 7:30 p.m.





Packets will be available for all coaches at the coaches’ meeting on Friday night. Games Committee – will meet at 7pm in Newton Lecture Hall 201 for box draw and other items of discussion.




Will be completed by the Games Committee and available at the coaches meeting.




Chip Timing will be provided by Leone Timing Systems for the official results with a Finishlynx and video system used as the back-up (Full instructions will be in your packets). Unofficial results will be made available very quickly after each race and official results will be made available at the awards ceremony. In addition, results will be available on the championship web­site as soon as they become official.




Will be per NCAA rules with the top 5 place finishers per team scoring and the top 7 displacing.





There will be an awards ceremony to recognize the competing teams and individuals who will advance to the NCAA finals as well as the All-Region teams beginning at 2:30 the Merritt Gymnasium on the Geneseo Campus, which is 6 miles from the Letchworth Park course




                                          George Gagnier, SID        Phone: 585-245-5346

                                          SUNY Geneseo                Fax:     585-245-5347

                                          Geneseo, NY 14454         E-mail:


On Friday the Athletic Training Room in the Merritt Athletic Center on the SUNY Geneseo Campus will be open for regular hours from 11:00 a.m. to 5:00pm. Any athlete requiring ultrasound or electrical muscle stimulation on Friday must have a note from their Athletic Trainer.  Any athlete requiring tape or wrapping must bring their own materials.


On Saturday morning the Athletic Trainers will be available at the medical tent by the start/finish line. There will be no modalities (heat, ultrasound, muscle stimulation) at the race site on Friday or Saturday.  Ice and water will be available at the finish line. No massages will be performed.


                                          Sharron West (Head Athletic Trainer)

                                          1 College Circle

                                          Geneseo, NY 14454

                                          Phone: 585-245-5341


                                          Fax: 585-245-5347





 Can all be found on the SUNY Geneseo Admissions website:




The time schedule below will be followed;

10:30 AM-      First Gun (30 minutes prior to race)

10:35 AM-      National Anthem

10:40AM-       Second Gun — Clerking begins at start area

10:50AM-       Third Gun (10 minutes prior to Women's race)-Marshalls will begin clearing start area

10:55AM-       Announcer takes over and announces each minute leading up to the start

11:00AM-       Starter begins Women’s Race

11 :30AM-      First Gun will sound for the Men’s Race and same protocol as above will follow




 A limited amount of NCAA merchandise will be available at the course on Friday between the hours of 1:00 p.m.-4:00 p.m. and all day on Saturday.




Limited locker room space will be made available in the Merritt Athletic Center and Schrader Athletic Center locker rooms for changing and showering.




In the event of any inclement weather concerns, please contact Mike Woods, 585-245-5340(w) or 585-733-3081(cell) ASAP.




Participating teams are limited to a maximum of seven runners in uniform. Institutions entering five to seven runners in the regional qualifying meet must compete as a team. If fewer than five competitors from one institution compete in the regional qualifying meet they will compete as individuals.




Light refreshments will be available for all competing athletes and coaches immediately following the conclusion of the Men’s race in the Merritt Athletic Center.




All competing athletes must check-in with the clerks at their assigned starting boxes 20 minutes prior to the start of the race. The clerk will also be inspecting for the NCAA uniform rule, logo rule, and compliance with race numbers and chips.




Letchworth Park will still be charging to enter the park as late as weather will allow. Thus, there is a good chance that the park will be charging on 11/13 and 11/14. All team buses and vans will be allowed in on both days free of charge. Team buses and vans should park in the lot which is adjacent to the start/finish area.  Busses must be turned off by 10 a.m.


Spectators, however, will have to pay $6 per vehicle. Please let your spectators (parents, alumni, friends, etc.) know that there are 2 ways to avoid this fee:

1.)      Arrive before the charging time of 9:00am.

2.)      Enter the park from the Mt. Morris entrance on Route 36 and start up the hill. Take the right

hand turn before the toll booth (Upper Mount Morris Road), go approximately 150 meters and take the first left (Highbanks Road). Follow this road about 2.2 miles and you will see a large gate on the left. If you look past this gate you will see the finish line and the chute area. Park on either side of the road, walk through the woods, and you will be on the course. DO NOT park in the gate driveway.